Overview
The Quality Inspection Process starts after an Inspection Lot is created (usually automatically after Goods Receipt). It involves recording inspection results against Master Inspection Characteristics and making a Usage Decision (Accept / Reject / Restricted Use).
Prerequisites
- Inspection Lot has been created (check in QA32)
- Inspection Plan is assigned to the lot
- Master Inspection Characteristics and Sampling Procedure are maintained
- Authorization for Results Recording and Usage Decision
Step-by-Step Process
1
Find the Inspection Lot
- Go to transaction QA32 (Change Data for Inspection Lot)
- Enter Plant, Material, or Inspection Lot number
- Execute (F8)
- Select the open Inspection Lot (Status should be REL – Released)
2
Results Recording (QE51N)
- From QA32, select the lot and click Results or go directly to QE51N
- Enter the Inspection Lot number
- System displays all operations and characteristics from the Inspection Plan
- For Quantitative characteristics: Enter the measured values
- For Qualitative characteristics: Select the appropriate code (OK / Not OK, etc.)
- System evaluates against specification limits (LSL / USL)
- Save the results
3
Record Defects (Optional)
- If defects are found, you can record them using defect codes
- Go to the Defects tab or use transaction QF11
- Assign defect class and quantity of defective units
4
Usage Decision (QA11)
- Go to transaction QA11 (or from QA32 select the lot → Usage Decision)
- Enter the Inspection Lot number
- Select the Usage Decision Code (e.g., A – Accept, R – Reject)
- System proposes stock posting based on the decision:
- Unrestricted Use
- Blocked Stock
- Scrap
- Return to Vendor
- You can change the quantity to be posted to different stock types
- Save the Usage Decision
5
Stock Posting
After saving the Usage Decision, the system automatically posts the stock from Quality Inspection stock to the selected stock type (Unrestricted / Blocked / Scrap, etc.).
You can verify the stock movement in MMBE or MB51.
Quick Process Flow
QA32 (Find Lot) → QE51N (Results Recording) → QA11 (Usage Decision) → Stock Posted
Common Usage Decision Codes
| Code | Description | Typical Stock Posting |
|---|---|---|
| A | Accepted | Unrestricted Use |
| R | Rejected | Blocked / Return to Vendor / Scrap |
| A1 | Accepted with deviation | Unrestricted (with note) |
| R1 | Rejected – Return to Vendor | Return Delivery |
Related Transaction Codes
| T-Code | Description |
|---|---|
| QA32 | Inspection Lot Worklist (Change) |
| QA33 | Inspection Lot Worklist (Display) |
| QE51N | Results Recording (Worklist) |
| QE11 | Results Recording for Inspection Lot |
| QA11 | Record Usage Decision |
| QA12 | Change Usage Decision |
| QA13 | Display Usage Decision |
| QF11 | Record Defects |
| MMBE | Stock Overview |
| QA01 | Create Inspection Lot manually |
Important:
- Results must be recorded before making the Usage Decision (depending on configuration).
- Once Usage Decision is saved, the Inspection Lot status becomes UD (Usage Decision made).
- Stock is moved from Quality Inspection stock only after the Usage Decision is posted.
- You can force a Usage Decision even without complete results if authorized.
Helpful Tips
- Use QA32 as your daily worklist to see all open inspection lots.
- In QE51N you can record results for multiple lots in one go.
- Always check the valuation (Accept/Reject) proposed by the system after entering measured values.
- If the material is under Quality Management, Goods Receipt posts stock to QI stock automatically.
- After rejection, you can trigger Return to Vendor process if required.
- Monitor pending lots regularly to avoid stock stuck in Quality Inspection.