Create Sales Order In SAP (VA01)

Enter Transaction Code

In the SAP Easy Access screen, type VA01 in the command field and press Enter.

Initial Screen – Order Type & Organizational Data

• Order Type: Enter the sales document type (most common is OR for Standard Order)
• Sales Organization: Enter your Sales Org (e.g., 1000)
• Distribution Channel: Enter Distribution Channel (e.g., 10)
• Division: Enter Division (e.g., 00)

Press Enter to continue.

Sales Order Header – Overview Screen

• Sold-to Party: Enter the Customer number (or use F4 search)
• Ship-to Party: Usually defaults from Sold-to; change if different
• PO Number (Customer Reference): Enter customer’s purchase order number
• PO Date: Enter the customer’s PO date
• Requested Delivery Date: Enter the date the customer wants the goods

Press Enter.

Enter Item Details (Line Items)

• Material: Enter the Material number
• Order Quantity: Enter the quantity
• Plant: Usually defaults; change if needed
• Item Category: Usually defaults (e.g., TAN for standard item)

Press Enter. The system will automatically determine pricing, availability (ATP), and schedule lines.

Check Pricing (Optional but Recommended)

Go to the Conditions tab (item or header level) and review price, discounts, taxes, and freight. You can manually adjust conditions if authorized.

Check Schedule Lines / Availability

Double-click the item or go to the Schedule Lines tab. Confirm the confirmed quantity and delivery date. If stock is insufficient, the system shows partial confirmation.

Add Additional Information (if needed)

• Partners tab → Verify Sold-to, Ship-to, Bill-to, and Payer
• Texts tab → Add header or item texts
• Shipping tab → Check shipping point and route
• Billing Document tab → Review billing-related data

Save the Sales Order

Click the Save button (or press Ctrl + S). The system generates a unique Sales Order Number. Note it down for future reference.