Overview
An Inspection Plan defines the inspection process for a material. It contains operations and Master Inspection Characteristics (MICs) that need to be checked during quality inspection. It is the core master data required for Results Recording.
Prerequisites
- Material Master exists and QM view is maintained
- Inspection Type is activated for the material (in MM02 → QM view)
- Master Inspection Characteristics are already created (QS21)
- Sampling Procedure is created (QDV1) – recommended
- Work Center / Resource exists (if required for operations)
Step-by-Step Process
1
Enter Transaction Code
Go to transaction QP01 (Create Inspection Plan) and press Enter.
2
Initial Screen – Material & Plant
- Material: Enter the material number
- Plant: Enter the plant
- Key Date: Enter the valid-from date
- Usage: Select the usage (very important)
- 5 – Goods Receipt Inspection
- 3 – Universal
- 6 – Goods Issue / Delivery
- 1 – Production / In-process
- Press Enter
3
Header Data
- Task List Group / Group Counter: System usually proposes; you can change if needed
- Description: Enter a clear description (e.g., “GR Inspection Plan for Raw Material”)
- Status: Set to 4 – Released (otherwise it cannot be used)
- From Lot Size / To Lot Size: Define the lot size range for which this plan is valid
- Press Enter or go to Operations
4
Create Operations
- Go to the Operations overview
- Enter Operation number (e.g., 0010, 0020)
- Enter Work Center (optional but recommended)
- Enter Control Key (e.g., QM01 for quality inspection)
- Enter short text for the operation (e.g., “Visual Inspection”, “Dimensional Check”)
- You can create multiple operations if needed
5
Assign Master Inspection Characteristics
- Select an operation and click on Inspection Characteristics (or double-click the operation)
- Enter the Master Inspection Characteristic (MIC) created earlier in QS21
- The system will pull description, quantitative/qualitative settings, and specification limits
- Assign Sampling Procedure (created in QDV1)
- Maintain additional settings if required (e.g., Required characteristic, Defect recording)
- Add all required characteristics one by one
6
Check & Save the Inspection Plan
- Review all operations and characteristics
- Ensure Status is set to Released (4)
- Click Save
- System generates Task List Group and Group Counter
Note down the Group and Group Counter for future reference.
Quick Process Flow
QP01 → Material + Plant + Usage → Header (Status = Released) → Operations → Assign MICs + Sampling Procedure → Save
Important Usage Codes
| Usage | Description | Typical Scenario |
|---|---|---|
| 5 | Goods Receipt Inspection | Inspection after Purchase Order GR |
| 1 | Production / In-process | Inspection during production order |
| 6 | Goods Issue / Delivery | Inspection before delivery to customer |
| 3 | Universal | Can be used for multiple inspection types |
| 9 | Recurring Inspection | Periodic inspection of stock |
Related Transaction Codes
| T-Code | Description |
|---|---|
| QP01 | Create Inspection Plan |
| QP02 | Change Inspection Plan |
| QP03 | Display Inspection Plan |
| QP08 | Display Inspection Plan for Material |
| QS21 | Create Master Inspection Characteristic |
| QDV1 | Create Sampling Procedure |
| MM02 | Material Master – Activate Inspection Type |
| QA32 | Inspection Lot Worklist |
| QE51N | Results Recording |
Important: The Inspection Plan will only be automatically assigned to an Inspection Lot if:
- The Inspection Type is active in the Material Master
- The Usage of the Inspection Plan matches the Inspection Type
- The Status of the Inspection Plan is Released (4)
- Lot size of the Inspection Lot falls within the From–To Lot Size of the plan
Helpful Tips
- Always set the Status to 4 – Released, otherwise the plan will not be selected.
- Use Usage 5 for most Goods Receipt inspections.
- You can assign the same MIC to multiple materials by creating separate plans or using material assignment.
- Keep the number of characteristics reasonable – too many characteristics slow down results recording.
- After creating the plan, test by posting a Goods Receipt (MIGO) and checking whether the Inspection Lot is created with the correct characteristics in QA32 / QE51N.
- You can copy an existing Inspection Plan using the “Copy from” function in QP01.